Tuesday, May 26, 2015

Cataloging : Glossary of Library & Information Science

Glossary of Library & Information Science

CATALOGING  Cataloging or Library Cataloging is the process of creating and maintaining bibliographic and authority records in the library catalog, the database of books, serials, sound recordings, moving images, cartographic materials, computer files, e-resources etc. that are owned by a library. The catalog may be in tangible form, such as a card catalog or in electronic form, such as online public access catalog (OPAC). Relative to the movement of materials within technical services, cataloging usually follows the receipt of ordered books in acquisitions. The process of cataloging involves three major activities, namely, Descriptive Cataloging, Subject Cataloging, and Authority Control.

Descriptive Cataloging includes recording the attributes of a library item, such as the name of author(s), contributor(s), title, edition, publisher, distributor, date, the number of pages, its size, name of series, etc. Descriptive Cataloging enables the user to find and identify a book, by the name of the author, the title, variant titles, etc. Two popular standards for Descriptive Cataloging are Anglo-American Cataloging Rules (AACR) and its successor Resource Description and Access (RDA). [Source: Descriptive Cataloging]

Subject Cataloging involves subject analysis of the resource and providing corresponding subject headings from a controlled vocabulary or subject heading list, such as Library of Congress Subject Headings (LCSH), Medical Subject Headings (MESH) and assignment of classification numbers using schemes such as Library of Congress Classification (LCC) or Dewey Decimal Classification (DDC). Subject Heading is defined as the most specific word or group of words that captures the essence of the subject or one of the subjects of a book or other library material which is selected from a subject heading list containing the preferred subject access terms (controlled vocabulary) and assigned as an added entry in the bibliographic record which works as an access point and enables the work to be searched and retrieved by subject from the library catalog database. Classification or Library Classification is the process of arranging, grouping, coding, and organizing books and other library materials on shelves or entries of a catalog, bibliography, and index according to their subject in a systematic, logical, and helpful order by way of assigning them call numbers using a library classification system, so that users can find them as quickly and easily as possible. Use of classification enables library users to browse on shelves to find its materials, determines the place of a book and the shelf, and also collocates additional items on the same or related subjects. Classification also enables the library users to find out what documents the library has on a certain subject. The cataloger assigns a classification, or call number, in correlation with the subject headings. [Source: Subject Cataloging]

Authority Control is a process that organizes bibliographic information in library catalogs by using a single, distinct spelling of a name (heading) or a subject for each topic, called as authority record. Authority Record is a record which gives the authoritative form (the form selected for a heading) of a personal name, corporate name, family name, place name, uniform or preferred title, series title, subject, etc. in the library catalog or the file of bibliographic records, and are listed in an authority file containing headings of library items. To ensure consistency, an authority record is created for each authorized heading (authorized access point) for a proper name or a subject, etc. An authority record is made when a heading is established, i.e., authorized for use as the main entry (preferred title and, if appropriate, the authorized access point for the creator), an added entry, or subject entry, for the first time, while cataloging of a library item. Authority control is the process that is applied to both descriptive and subject analysis parts of cataloging. It ensures the consistency and correctness of names and subject headings entered into the bibliographic description. [Source: Authority Control]

Used for: Library Cataloging, Cataloguing

All librarians and information professionals may use information from Glossary of Library & Information Science for their writings and research, with proper attribution and citation. I would appreciate it if you would let me know, too! 

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Translation of this article in Spanish - University of Salamanca [Salamanca, Spain]

Author: Salman Haider [Revised 2016-06-25 | Written 2015-05-26]

Permalink: https://librarianshipstudies.blogspot.com/2015/05/cataloging-glossary-library.html

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Tuesday, May 19, 2015

Book Review - Library and Information Science: A Guide to Key Literature and Sources by Michael F. Bemis

Library and Information Science
A guide to key literature and sources



About the Book (by Michael F. Bemis)

Library and Information Science: A Guide to Key Literature and Sources is an annotated bibliography to the literature of the field. Emphasis has been placed on recent print materials, i.e., books and scholarly journals from 2000 through 2012, but websites have not been neglected. It was published in March, 2014 by ALA Editions, the publishing arm of the American Library Association. 

• The book contains 1,594 numbered entries, which are divided among 39 alphabetically arranged chapters, beginning with “Administration and Management” and ending with “Writing and Publishing.” In order to save space and cover as broad a spectrum of the literature as possible, I made a decision to fully annotate only half the entries. The other half of the entries consists of citations only. 

• With the time and space limitations I had to work with, I made a decision to include only those resources I felt, in my professional opinion, were the most useful to working librarians. Therefore, you will notice many “how-to” type manuals designed for those of us at the reference desk and on the front lines of customer service and technical services. 

• Special Features include a list of LC Subject Headings at the front of each chapter, which allows the reader to access relevant literature that has been published since this book went to press. Classic LIS literature, now out of print, appears in shaded text boxes with the heading: FYI HISTORIC INTEREST. I have included two appendices: one is a listing of ALA divisions, chapters, etc., and the other is a rundown of national and international professional associations.

• WORLDCAT records indicate that after only one year on the market, this title has been added to the collections of over 600 libraries worldwide. 

• This title would be especially of interest to LIS instructors to use as a teaching aid. This volume could serve as a means to familiarize student librarians with the literature of their chosen field, not to mention use as a finding aid to locate literature, which can then be cited as they write their research papers for class. 


Librarianship Studies & Information Technology (LS & IT) Blog is envisioned as the Wikipedia and Khan Academy of Library and Information Science. It aims to develop a model Master of Library and Information Science (MLIS) study program in different modules. LS & IT Blog will then bring out study material for the modules of the model curriculum. For further advance studies on each MLIS module a bibliography will be required of recently published print resources, journals, and e-resources .  Library & Information Science : A guide to key literature and sources by Michael F. Bemis is a very important reference work for this purpose. Bemis’s annotated bibliography gives an overview of authoritative books on all areas of library and information science. Librarianship Studies & Information Technology (LS & IT) Blog strongly recommends Library & Information Science : A guide to key literature and sources by Michael F. Bemis as a must have reference book for LIS students and researchers, working librarians, Library & Information Studies Schools and anyone interested in the LIS profession.


Following information is taken from American Library Association (ALA) Store website about  Library and Information Science: A Guide to Key Literature and Sources by Michael F. Bemis

This unique annotated bibliography is a complete, up-to-date guide to sources of information on library science, covering recent books, monographs, periodicals and websites, and selected works of historical importance. In addition to compiling an invaluable list of sources, Bemis digs deeper, examining the strengths and weaknesses of key works. A boon to researchers and practitioners alike, this bibliography
  • Includes coverage of subjects as diverse and vital as the history of librarianship, its development as a profession, the ethics of information science, cataloging, reference work, and library architecture
  • Encompasses encyclopedias, dictionaries, directories, photographic surveys, statistical publications, and numerous electronic sources, all categorized by subject  
  • Offers appendixes detailing leading professional organizations and publishers of library and information science literature
This comprehensive bibliography of English-language resources on librarianship, the only one of its kind, will prove invaluable to scholars, students, and anyone working in the field. 

Table of Contents

  • Acknowledgments
  • Introduction
  • Administration and Management
  • Architecture
  • Associations
  • Awards and Recognition
  • Biography, Autobiography, and Memoir
  • Careers and Employment
  • Cataloging and Classification
  • Censorship and Intellectual Freedom
  • Collection Management
  • Education and Professional Development
  • Epistemology and Philosophy
  • Ethics
  • Funding and Finance
  • Humor
  • Information Literacy and Bibliographic Instruction
  • Information Technology
  • Interlibrary Loan and Document Delivery
  • International Librarianship
  • Law
  • Libraries, General
  • Libraries, History of
  • Library Science, General
  • Library Science, History of
  • Marketing, Public Relations, and Advocacy
  • Miscellaneous
  • Patron Services
  • Philanthropy
  • Popular Culture
  • Programming
  • Quotations
  • Reader’s Advisory
  • Reading Advocacy, Instruction, and Promotion
  • Reference Work
  • Research
  • Serials
  • Special, Academic, and School Libraries and Librarians
  • Statistics
  • Vendors and Suppliers
  • Writing and Publishing
  • Appendix A: American Library Association Divisions, Chapters, and Affiliates
  • Appendix B: International and National Professional Associations
  • Index
About the Author

Michael F. Bemis has written reference book reviews for American Reference Books AnnualLibrary JournalReference and User Services Quarterly, and other professional publications. He reviews book proposals for Praeger Press and is a member of the National Book Critics Circle. He recently completed a two-year term as chair of the Materials Reviewing Committee of ALA's Reference and User Services Association (RUSA).


Sample Page: Click to Enlarge


Library of Congress Online Catalog Record Using Resource Description & Access (RDA) Cataloging Rules : http://lccn.loc.gov/2013005333

00002327cam a2200301 i 4500
008130401s2014 ilu b 001 0 eng
906__ |a 7  |b cbc  |c orignew  |d 1  |e ecip  |f 20  |g y-gencatlg
9250_ |a acquire  |b 1 shelf copies  |x policy default
955__ |b rg11 2013-04-01  |i rg11 2013-04-01 (telework) (held for author query); rg11 2013-04-04 to Dewey  |w rb07 2013-04-08  |a xn08 2014-04-16 1 copy rec'd., to CIP ver.  |f rm04 2014-07-22 to BCCD
010__ |a  2013005333
020__ |a 9780838911853 (alk. paper)
040__ |a DLC  |b eng  |c DLC  |e rda  |d DLC
042__ |a pcc
05000 |a Z666  |b .B38 2014
08200 |a 016.02  |2 23
1001_ |a Bemis, Michael F.,  |d 1956-
24510 |a Library and information science :  |b a guide to key literature and sources /  |c Michael F. Bemis.
264_1 |a Chicago :  |b American Library Association,  |c 2014.
300__ |a xii, 292 pages ;  |c 25 cm
336__ |a text  |2 rdacontent
337__ |a unmediated  |2 rdamedia
338__ |a volume  |2 rdacarrier
504__ |a Includes bibliographical references and index.
5050_ |a Administration and management -- Architecture -- Associations -- Awards and recognition -- Biography, autobiography, and memoir -- Careers and employment -- Cataloging and classification -- Censorship and intellectual freedom -- Collection management -- Education and professional development -- Epistemology and philosophy -- Ethics -- Funding and finance -- Humor -- Information literacy and bibliographic instruction -- Information technology -- Interlibrary loan and document delivery -- International librarianship -- Law -- Libraries, general -- Libraries, history of -- Library science, general -- Library science, history of -- Marketing, public relations, and advocacy -- Miscellaneous -- Patron services -- Philanthropy -- Popular culture -- Programming -- Quotations -- Reader?s advisory -- Reading advocacy, instruction, and promotion -- Reference work -- Research -- Serials -- Special, academic, and school libraries and librarians -- Statistics -- Vendors and suppliers -- Writing and publishing -- Appendix A. American Library Association divisions, chapters, and affiliates -- Appendix B. International and national professional associations.
650_0 |a Library science  |v Bibliography.
650_0 |a Information science  |v Bibliography.

Librarianship Studies & Information Technology Blog (Category/Label) - REVIEWS--BOOK JOURNAL DATABASE SOFTWARE ILS ETC : Here Review Articles will appear on Books, Articles, Journals, Magazines, Websites, Blogs, Software, Integrated Library Systems (ILS), Learning Management Systems (LMS), Library Services, etc. anything related to Librarianship Studies & Information Technology

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Sunday, May 10, 2015

Retro-conversion Service Review : RDAExpress : a service to convert any library catalog to RDA


A clean database is the key to providing library users the best possible searching experience and catalogers have dedicated years of service in cultivating and maintaining their databases to this end. The new RDA standard has great benefits, providing enriched content and priming libraries for a Linked Data environment, but it also has an impact on workflow, budgets and patron experience. RDA holds the promise for libraries to restructure its data to provide a better searching experience for users and ultimately link outside the library to be more competitive in today’s digital world.  Most integrated library systems are compliant with RDA, in that they can handle a mixed database of AACR2 and RDA records, but is that really helpful to your users? A mixed database results in a mixed display, with your newer records providing more specific information than your legacy records, disrupting search and discovery.

RDAExpress (https://www.rdaexpress.com) promises to help address this disruption and take the headache out of retrospective conversion of your database to RDA - an undertaking that is nearly impossible for catalogers to do while still keeping up with new titles. It is an RDA Conversion service to upgrade your existing records without worrying what kind of ILS you currently have. 
"Our service is going to unleash greater discoverability in library catalogs" says Heather Powers, eBiblioFile Product Owner. “Library records will have more and better relationships and descriptions. The catalog will be ready for FRBR. And the best part is that RDAExpress does all the work to make this possible now.”

This article originally appeared in RDA Blog : RDAExpress : a service to convert any library catalog to RDA

Librarianship Studies & Information Technology Blog (Category/Label) - REVIEWS--BOOK JOURNAL DATABASE SOFTWARE ILS ETC : Here Review Articles will appear on Books, Articles, Journals, Magazines, Websites, Blogs, Software, Integrated Library Systems (ILS), Learning Management Systems (LMS), Library Services, etc. anything related to Librarianship Studies & Information Technology

Saturday, May 9, 2015

Acquisitions : Glossary of Library & Information Science

Glossary of Library & Information Science
Glossary of Library & Information Science

ACQUISITIONS  Acquisitions or Library Acquisitions is the process of selecting and acquiring selected materials for library and information centers in all formats including digital items and maintaining the necessary records related to acquisitions. First, the selections of materials are done according to the collection development policy of the library. It involves pre-order bibliographic searching of the library catalog to avoid duplication of materials. Then the selected materials are acquired by ordering them for purchase, exchange, or gift. This is followed by receiving the materials, checking their quality, processing invoices, making payment to vendors or individuals, and maintaining the necessary records related to acquisitions.

Acquisitions is the first function of Library Technical Services (other two functions being cataloging and collections management). Acquisitions is also used to refer to the functional department (Acquisitions Department) responsible for all aspects of obtaining materials for libraries. Historically the acquisitions decisions were done by the chief librarian and the actual ordering done by the clerical staff and this is still true for small libraries. Now for large libraries with big collections as well as sufficient budgets, acquisitions functions are performed by a separate unit known as Acquisitions Unit or Acquisitions Department.

Acquisitions in a Small School/College Library 

In a small school or a college library acquisitions unit collects chiefly in the area of studies related to the curriculum of courses taught.

Acquisitions in a Special Library

In a special library and libraries of business schools, engineering institutions, etc. acquisitions functions is performed to support the research needs of the organization and collections are built chiefly in its area of specialization.

Acquisitions in an Academic Library 

In large academic libraries acquisitions units are often organized by the material types to be ordered, usually breaking into either a monographs units, a serials or periodicals unit, and further subdivided by the country or region of the world where the materials being requested originate from and can be obtained if the library collects in a large number of languages.

Acquisitions in a Public Library 

Public libraries purchase materials of general and broader interest containing information for all people in the communities they serve.

Acquisitions in a National Library 

National libraries house the collection of the most important works in that country. National bibliographic control is one of the purposes of a national library. Some libraries do this through mandatory or legal deposit laws, in which publishers are legally required to submit copies of copyrightable materials to the national library, sometimes even if they do not intend to publish the work. National libraries also collect internationally published documents but the extent to which this function is performed varies from library to library. For instance, in the National Library of India, there is Foreign Official Documents unit with collects overseas official documents, but the scope and number of documents acquired are very limited. On the other extreme is an example set by the Library of Congress which besides collecting documents from the United States also collects documents in all formats in all languages from all the countries of the world.

Role of Vendors in Acquisitions 

Very small libraries might be able to handle individual ordering with vendors and publishers but most academic and public libraries do not find it feasible and instead deal with vendors who provide book approval plans in addition to direct ordering for titles not handled by these vendors. Libraries work with approval plan vendors and set the types and categories of materials the library wishes to obtain and as materials are published meeting those criteria the approval vendor automatically ships those materials to the library. Those books are reviewed by the subject specialist of the library for approval and can be returned to the vendor if the librarian does not feel the book is of sufficient quality or subject interest for the library.


  • Library Acquisitions 
  • Acquisitions Department



  • Last Updated 2017-06-06
  • Written 2015-05-09

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Sunday, May 3, 2015

Master of Library and Information Science (MLIS)

Glossary of Library & Information Science

MASTER OF LIBRARY AND INFORMATION SCIENCE (MLIS)  The Master of Library and Information Science (MLIS) is the master’s degree required for the profession of library science, librarianship, and library service. It is required for the position of a librarian in libraries and information resources centers. Various library schools, i-schools grant degrees under different titles, like Master of Library and Information Studies (MLIS), Master of Library Studies (MLS), Master of Science in Library Science (MSLS), M.S. M.A. or M.Sc. in Information Science.

  • MLIS
  • Master of Library and Information Studies
  • MLS
  • Master of Library Studies
  • MSLS, Master of Science in Library Science
  • MLISc
  • MLSc.



  • Last Updated: 2017-12-10
  • Written: 2015-05-03


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